Planning an Event?

Planning an Event?

Are you planning an event in the City of Monroe?

Concerts • Festivals • Special Events

When planning an event to be held in the City of Monroe, you must contact the proper officials and obtain necessary permits, rental information and learn the rules and regulations concerning the use of specific sites. The following are general guidelines that will give you the information you need to plan a successful event.

1. You must contact the person responsible for rental reservations for the area you plan to use. Here are some general numbers. Specific contacts are listed below.

Monroe Civic Center

329-2225

Parks & Community

329-2440

Louisiana Purchase Gardens & ZOO

329-2400

Masur Museum of Art

329-2237

Golf Courses

329-2454

Downtown River Market

329-4947

2. You must contact the Monroe Police Dept. to obtain the necessary permits that may be required for assembly and traffic control.

Det. Eugene Ellis

329-2636

Reggie Brown

329-2636

3. You must contact Taxation & Revenue Dept. for all necessary permits and an occupational license(s).

Tim Lewis

329-3296

Ruby Whitfield

329-2279

4. For alcohol or beer sales that may be allowed, you must contact the Alcohol & Beverage Control Board (ABC) for a special permit. You will also need a letter from the City of Monroe Legal Dept. to get a temporary permit from the ABC Board. Certain facilities may reserve the right to sell all concessions including alcohol. Start as early as possible.

ABC Board

(225) 925-4041

Monroe Legal Dept.

329-2240

Monroe City Council Clerk

329-2261

5. Restroom Facilities

Unless permanent restrooms are on site and determined adequate to serve the expected attendance, you will be required to rent portable units. Companies that provide this service are listed in the yellow pages of the telephone book.

6. Litter Cleanup

Arrangements must be made for litter cleanup. How this is accomplished will be determined by the agency controlling the site/property that is being used for the event.

7. Utilities

You must meet on-site with the agency personnel in charge of the area to determine if utilities available are sufficient to satisfy the needs of the event and/or necessary actions if additional services are needed.

8. Food

If concessions are being sold, you must make sure that all required permits, licenses and insurance is obtained by the vendors. (Health permits, occupational license ($1,000,000 insurance, etc.)

9. Insurance

All special events are required to have a minimun of one million dollars liability insurance coverage and should list the City of Monroe as additional insured. Civic Center special events personnel are available to discuss event requirements such as technical needs, sound and lighting, stages, ticketing and merchandising for all special event venues. The following contacts are provided to assist you in a variety of ways, including technical aspects, marketing and advertising. Also, e-mail addresses are standard, by name. first.last@ci.monroe.la.us

John Ross, Director of Community Affairs

329-2290

Eselener McCoy, Administrative Assistant

329-2487

Support Staff

Myra Gatling-Myers, Downtown River Market

329-4947

Gary Miers, Public Relations/Advertising

329-4938

Parks and Recreation

Bruce Watson, Director of Parks and Recreation

329-2523

Varnessa White, Administrative Assistant

329-2487

Monroe Civic Center

Melissa Thaxton, Marketing Manager

329-4940

Sharon Traxler, Event Coordinator

329-2837

Chris Kidd, Technical Director

329-2343

Charles Thomas, Interim Director

329-2346

City & Neighborhood Parks

Bruce Watson, Interim Director

329-2523

Evelyn Turner, Administrative Assistant

329-2442

Louisiana Purchase Gardens & Zoo

Joe Clawson, Director

329-2489

Masur Museum of Art

Evelyn Stewart, Director

329-2237

Chennault Park Golf Course

Williams Baker, Director of Golf

329-3425

Marcus Williams, Superintendent

329-3425

Mayor James Mayo, Director of Community Affairs John Ross and the entire staff of the Department of Community Affairs for the City of Monroe are delighted to provide this information to you. We are here to help you get started in planning a successful special event. Please feel free to contact any of the above named individuals concerning any questions you might have.